Stewardship Ministry Coordinator

Date posted: Wednesday 11 May 2022

Job Description: Stewardship Ministry Coordinator

Collaborates with: Pastors, Director of Business Administration, Communications Team, Accountant, Stewardship Volunteers

Supervises: Stewardship Ministry and Finance Assistant

Hours: Part Time 30 hours per week program year, can be less in summer. Tuesdays and other week days

FLSA classification: Non-exempt

Reports to: Director of Business Administration

A/R all ministries including Music Series: Review reports, cash deposits and checks in initial A/R packet prepared by Stewardship Ministry and Finance Assistant. Scan checks to deposit in bank remote portal. Travel to bank to deposit cash and receive receipts from deposits. Prepare reports for Accountant on EFT and CC deposits from Vanco to REALM. Process reports and entry on Realm for gifts from online organizations such as Benevity and United Way. Work with UBS to accept and record stock gifts. Work with all forms of electronic giving to assure accuracy, timeliness and engaged givers.

Pledge Campaigns: Set up and review pledge campaigns in Realm including goals. Review and notate pledge cards and enter pledges into REALM Pledge Campaign portal and Pathways for Sunday Offering and capital campaign.

Oversee, supervise and provide guidance to Stewardship Ministry/Finance Assistant.

Reporting and Forecasting: Prepare preliminary monthly reports on Sunday Offering, Starfish, Mental Health Connect and Spirit Garage as soon as possible after month end and provide to appropriate ministry leaders. Review and balance with Accounting reports. Track weekly receipts for Sunday Offering. Communicate potential issues with Pastors and Director of Business Administration.

Campaign Planning: Develop campaign timeline and collaborate with others to develop plans, themes, materials and segments. Prepare mailing labels. Develop and implement follow up plan in collaboration with communication team and church leadership. Track progress toward goals.

Acknowledgements: Develop and oversee acknowledgement plan. Manage pathways in Realm. Prepare acknowledgements for gifts and pledges and track through REALM Pathways. Prepare stock, in kind and other special acknowledgements.

Music Series: Prepare donor lists for event programs. Prepare lists for volunteers for invitations, thank you letters and calls. Prepare monthly reconciliation for Music Series Treasurer.

Statements: Prepare mailed and emailed statements quarterly for Sunday Offering, Foundation and Music Series.

Other: Manage American Church envelope program. Serve as one of staff to Stewardship Committee. Provide support to Capital Campaign as requested. Miscellaneous filing, system development, data entry and other projects as needed

Qualifications to Succeed:

4 year degree or equivalent work experience

Prior work or volunteer history in finance, non profit, church and/or customer service

Knowledge of data base systems, REALM preferred

Experienced with Microsoft Office Suite

Can work independently

Can attend evening or weekend meetings on occasion

Collaborative mindset, attention to detail and concern for quality

Excellent customer service skills

Excellent communication skills