Director of Business Administration

Date posted: Thursday 31 December 2020

Ensures the ongoing, supportive operation of the ‘business’ side of the church – including responsibility for finance, human resources, legal, facilities, and other business affairs.

 

 

Reports to: Co-Lead Pastor

Supervises: Finance (accountant, stewardship), Facilities Manager, Front Desk & Kitchen Coordinator & Minnetonka Campus Administrator

Collaborates with: Pastors, ministry team leaders, church council (esp. Treasurer), Capital Campaign and other lay leaders and church members

Hours: Full-time, 8:30 – 5:30 M-F, with weekend/evening hours as needed

FSLA classification: Exempt; Eligible for Portico Benefits

 

 

Objectives / Accountability

 

 

· Establishes and regularly reviews financial controls and metrics, effectively balancing ministry needs and available budgets/resources

· Ensures that human resources policies, procedures, documentation and other records are established, and in compliance with applicable laws, guidelines, and practices.

· Leads the formation and adherence to clear policies and procedures for financial management; organizational management (org charts, attracting, hiring, retaining, and exiting staff); and building use

· Together with the Treasurer, regularly reports on the state of the church’s finances and operations to executive committee and church council

· Provides key contact for banking, insurance, credit, payroll, benefits, construction, vendor contracts, and staff relations

 

 

Responsibilities & Tasks

 

 

1. Finance

 

 

a. Oversee and facilitate all financial processes – such as budget development, monitoring, and reporting; financial statements and reports; stewardship/donor information; and financial controls and examination (audit/review) as well as loans, credit lines, capital expenditures, financial reviews. Supports Capital Campaign committee and manages reports and improvement projects.

b. Negotiate and administer insurance coverage for property, liability, health and welfare benefits. Oversee insurance claims & reporting.

c. Primary reviewer and authorizer/signer of checks and ACH payments; approve bank reconciliations.

d. Develop and review purchasing policies and procedures and internal controls, including staff credit cards.

 

 

2. Human Resources

 

 

a. Develop, design, document and oversee all Human Resource policies, procedures, documentation (e.g. employee handbook) and records (employee files, payroll information)

b. Enroll and regularly administer payroll, with outsourced payroll provider (CBIZ); process bi-monthly payroll

c. Enroll and regularly update benefits information, and provide oversite with outsourced provider(s) (Portico) and with staff. Must know regulatory requirements for all benefits and assure provider is compliant. Educate staff on available benefits and complies with BLCTC benefit program.

d. Provide tools and processes for managers to facilitate HR practices – such as hiring, orientation, assessment/review, exiting staff members. This includes maintaining personnel files.

e. Provide strategic planning for staffing needs – including organizational design, org charts, and budget.

f. Oversee and educate staff and manage any Workers Compensation claims, programs and renewal process, as well as any OSHA, DOL, Safe Serve and other local, state or federal regulatory requirements.

 

 

3. Facility Management

 

 

a. Oversee Facilities Manager and custodial staff to maintain clean and well maintained building and grounds.

b. Establish and regularly review Facilities Use Policy, fee structure, and handle possible exceptions/conflicts.

c. Serve as contact and purchasing agent with outside contractors for construction projects, as well as suppliers for furniture, office equipment, etc.

d. Establish and review routine/preventative maintenance and long-term capital improvements programs.

e. Develop and oversee compliance with OSHA and other regulatory requirements.

f. Oversight of commercial kitchen including staff and inspection and compliance by staff and volunteers with current code and best practices. May include supervision of some meal and event preparation

 

 

4. Legal/Regulatory

 

 

a. Establish document retention guidelines for legal documents, deeds, policies, minutes of Council meetings, policies and procedures, events, budgets, attendance and other information as directed. Oversee records management and archives within said guidelines.

b. Participate in review of potential merger candidates, manage business-related aspects of integration, and ensure timely and accurate processing of filings and other administrative tasks related to mergers.

5. Leadership/Supervisory

a. Meet regularly with the Co-Lead Pastors and the other staff leadership to clarify vision, strategy and goals, and then ensure the Business Administration team understands and support these objectives.

b. Collaborate effectively to develop departmental goals and objectives: prioritize programs, budgets, and tasks.

c. Recruit, supervise, and review Business Administration staff and Facilities Manager.

 

 

Qualifications

 

 

· BA in business, finance, accounting, HR, or other related field; MBA or Masters a plus; CPA a plus.

· 7+ years in operations, finance, HR leadership, with proven managerial/supervisory experience, is required. Previous work in a faith community setting is advantageous.

· Working knowledge of computer systems, including Office, accounting software, database software, administration of VOIP Phone systems Google suite of services (email, calendar and shared data base and more), Zoom, Tech Soup, Microsoft and knowledge and experience with other internet-based tools is desirable.

· Good managerial and project management skills, with the ability to maintain confidentiality; clearly communicate expectations, requirements, timelines and budgets; and build a strong, effective team culture.

· Demonstrated ability to work with volunteers at all levels of skill in various levels throughout the church from Executive committee to front desk receptionist to servers at funeral lunches.

· Physically able to perform required duties and flexibility of schedule based on programs/calendar.

· A Can Do Attitude is essential.

 

 

Contact or send resumes to stjeltveit@bethlehem-church.org  612-312-3409